NOTE TO OUR CLIENTS:
Our shop is licensed by the state. Please be kind to the staff as we enforce state regulations and protect our license and community health. We consider ourselves lucky to be re-opened at an earlier phase than we expected. Here is what a visit to the shop will entail during this tumultuous time of COVID.
1.) You will have to wear a face covering. We will have disposable masks and face shields available if you don’t have your own. You can use a handmade cloth mask, a gas mask, a handkerchief, whatever your mask is is fine, but you have to have one on. If you don’t have one, we will give you one, but you will have to wear it. Please don’t give us a hard time about it.
2.) You won’t be able to wait in our waiting room. We will have our doors locked. You’ll need to wait outside or in your car until your scheduled appointment.
3.) You aren’t allowed to bring an unapproved guest. You can’t have a hand-holder with you. I know this is a huge issue for many of you and I am sorry. I hope you know I understand that some of your tattoos are incredibly meaningful and you want to share the experience with your loved one. There’s nothing I can do about this though.
4.) When you arrive, there will be a thermometer on the wall at the door. You’ll have to stand in front of it and get your temperature taken. It will be contactless and just take a second. If you feel this is a privacy violation, again, I am sorry. There is nothing I can do about this.
5.) The waiver will include a health screening questionnaire. If we can’t tattoo you because you didn’t pass the screening, I am sorry. Please don’t be upset with us. There is nothing we can do about this. [Our updated waiver]
6.) The waiver will include consent to participate in contact tracing if needed. This means that if you were exposed to COVID at the shop by someone else in the shop, we have to give your phone number to the nurses at the Livingston County Health Department. They would call you and let you know to monitor your symptoms. If you develop symptoms, you have to let them know and then, they will then ask you who you have had close contact with. They will attempt to contact those people and tell them that they might have been exposed to COVID.
7.) We won’t be able to hug you or shake your hand when we see you. We love so many of you. I am so sorry about this one, maybe the most. I know we have appts scheduled that are for memorials and it will be hard not to offer you that kind of caring emotional support, but we are required to have contactless greetings. If you go to hug us, please don’t be offended when we can’t. If you extend your hand, please don’t be upset that we won’t be allowed to shake it.
9.) There will be a sneeze guard at the counter.
10.) We will continue to disinfect all surfaces between clients, just as we did before the shutdown.
11.) Whenever possible, consultations will be done remotely.
12.) In order to have less people at the shop and reduce exposure, all of our artists will only be at the shop while they are tattooing. This means that you won’t be able to swing in to see them. This was a really fun part of our daily life. So, we will miss the drop-in visits. Please know that we look forward to a future day when we can have that kind of shop again.
13.) The six-foot social distancing will be required, except during the actual procedure, of course. Please don’t get mad at us if we ask you to stand further apart from other clients.
14.) You will have to always come in and exit through the front door. This will eliminate the likelihood of congestion at the restroom at the back of the shop. There is parking available in front of the shop which will likely be more available now that we have to stagger appointments
TEXT OF HEALTH SCREENING THAT WILL APPEAR ON THE NEW WAIVER & CONSENT FORM:
The State of Michigan requires that all body art facilities cooperate with the local public health department if a confirmed case of COVID-19 is identified in a facility. This questionnaire and our consent form may be used by the Livingston County Health Department or the State of Michigan for the purpose of contact tracing.
Do you understand that you may be contacted for participation in contact tracing?
- I understand.
We cannot tattoo you unless you agree to cooperate with public health officials if a confirmed case of COVID19 is identified in the facility and you may have been exposed.
Do you agree to cooperate with public health officials if needed?
- I agree.
Our body art facility is required by the State of Michigan to conduct a questionnaire to determine COVID-19 risks. Our clients are required to answer the questions honestly for the protection of other clients. Depending on the answers given, we may be required to deny services to you at this time.
- In the past 14 days, I haven’t developed a fever
- In the past 14 days, I haven’t developed shortness of breath
- In the past 14 days, I haven’t developed a cough
- In the past 14 days, I haven’t developed chills
- In the past 14 days, I haven’t developed repeated shaking with chills
- In the past 14 days, I haven’t developed unexplained muscle pain
- In the past 14 days, I haven’t developed unexplained Headache
- In the past 14 days, I haven’t developed a sore throat
- In the past 14 days, I haven’t developed loss of taste or smell
- In the past 14 days, I haven’t developed nausea, diarrhea, vomiting
- In the past 14 days, I have not been in close proximity to anyone who was experiencing any of the above symptoms.
- In the past 14 days, I have not been diagnosed with COVID-19.
- In the past 14 days, I have not been presumptively diagnosed with COVID-19 based on my medical professional’s health assessment.
- In the past 14 days, have you had close contact with someone diagnosed with COVID-19.
- I am not waiting to receive test results to rule out an active COVID-19 diagnosis.
- In the past 14 days, I have not traveled outside the United States.
I CERTIFY THAT I HAVE COMPLETED THIS QUESTIONNAIRE HONESTLY, THAT I UNDERSTAND IT, AND THAT I AGREE TO BE BOUND BY IT.
Initials of Client:_________________
TEXT OF NEW SECTION IN THE SHOP’S WAIVER:
Waiver of Liability Relating to COVID-19
PLEASE CHECK EACH PROVISION IN THE BOX PROVIDED TO INDICATE THAT YOU HAVE READ, UNDERSTAND, AND AGREE TO EACH PROVISION. THIS DOCUMENT IS LEGALLY BINDING.
- I understand that the novel coronavirus, COVID-19, has been declared a worldwide pandemic and that COVID-19 is reported to be extremely contagious. I understand that CDC officials report that the virus is believed to spread from person-to-person contact and/or by contact with contaminated surfaces and objects, and even possibly in the air. I understand that the CDC officials state that people could potentially be infected and show no symptoms, but still spread COVID-19.
- I understand that the health officials in the State of Michigan aren’t certain of the exact methods of the spread and contraction of COVID-19. I understand that evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death. I understand that state health experts say there is no known cure, effective treatment or vaccine for COVID-19.
- I understand that the Tattoo Studio, its artists and its representatives cannot prevent me from becoming exposed to, contracting, or spreading COVID-19 while utilizing [name of company]’s services or while being on the premises. I understand that t is not possible to completely prevent against the presence of the disease. I understand that by choosing to get body art services in this facility, I may be exposing myself to and/or increasing my risk of contracting or spreading COVID-19.
- I choose to accept the risk of being exposed to, contracting, and/or spreading COVID-19 in order to utilize [name of company]’s services and premises.
- I hereby forever release and waive my right to bring suit against the tattoo shop, its owners and representatives, and local health officials regulating the tattoo shop in connection with exposure, infection, and/or spread of COVID-19.
- I understand that this waiver means I give up my right to bring any claims including for personal injuries, death, disease or property losses, or any other loss, including but not limited to claims of negligence and give up any claim I may have to seek damages, whether known or unknown, foreseen or unforeseen.
- I understand that The Shop recommends a window of 14 days between COVID vaccination and getting a tattoo in order to minimize potential risks of an immune reaction in the tattoo.
- I understand that The Shop recommends that I wait at least seven weeks following a COVID diagnosis to get tattooed in order to minimize risks of improper healing of my tattoo.
I HAVE CAREFULLY READ AND FULLY UNDERSTAND ALL PROVISIONS OF THIS WAIVER OF LIABILITY, AND I FREELY AND KNOWINGLY ASSUME THE RISK AND WAIVE MY RIGHTS CONCERNING LIABILITY AS DESCRIBED ABOVE.
Initials of Client:_________________
TEXT OF THE COVID-19 PREPAREDNESS & RESPONSE PLAN SUBMITTED TO LCHD:
COVID-19 Preparedness & Response
The Shop (in Fowlerville)
141 South Grand Avenue
Contact: Dawn Papple
- Dawn Papple will train each artist that rents a booth at the shop to implement, monitor, and report on the COVID-19 strategies.
- The Shop will require 6 foot social distancing between all artists, unless a safety or core function requires a shorter distance. When any artist requires a shorter distance, they must wear a face covering.
- The Shop will post signage indicating the six foot distancing rule and use marker tape in busy areas to denote 6 foot boundaries, such as at the shared computer, in the lobby, and at the wall mounted thermostat.
- The Shop will be by appointment only. Signage will be used to inform clients to call from outside if they don’t have an appointment. Doors will remain locked.
- The backdoor will be used solely by artists when coming from or going to their vehicles. This will ensure there is less unexpected congestion at the bathroom.
- Clients will use a face covering while being tattooed.
- Meetings among artists and staff will take place using virtual conferencing or conducted outdoors so that 6-foot distancing is more possible.
- Clients will not be permitted to bring guests into the facility to sit with them.
- All artists own their own businesses and will now be on appointment only. No form of retaliation will be taken if the artist stays home if they are monitoring questionable health survey results or dealing with COVID symptoms. The only requirement is that the artist re-schedules all appointments or informs Dawn Papple of the need to reschedule appointments in the event that they need to miss an appointment.
- Whenever possible, artists will engage in virtual consultations.
- Artists will be required to include buffer time between appointments to eliminate any client congestion in the waiting room.
- All clients will be required to sign a new COVID-specific addition to the waiver and conduct a health survey as part of the waiver.
- Waivers & health screenings are maintained on a fully accessible server maintained by WaiverMaster.
Common situations identified that may not allow 6 feet distancing
- Advising the apprentice.
- Face covering will be worn.
- Tattooing clients.
- Face covering will be worn.
- Intake & cashing out of clients.
- Sneeze guard will be installed on the counter.
- Sanitizing surfaces between clients will take place.
- Advising the apprentice.
- Lunch breaks will be taken in each artist’s car or in the lawn, instead of in the break area when more than one artist is working at a time.
- Many lunch breaks will be eliminated as we move to appointment-only.
Screening, Exclusion and Notification
- Each day, all artists will self-monitor for COVID symptoms before leaving for work according to the attached questionnaire.
- Each day, all artists will self-monitor for fever immediately upon entering the building. The thermometer is set with an alarm to easily alert staff of a fever.
- If an artist has a fever, they will be required to leave the premises and monitor for COVID symptoms. They will report their symptoms to Dawn Papple each day. No one may return to the workplace until they have been fever-free for 24 hours. If they develop other associated symptoms, they will either self-quarantine for 14 days or they will seek COVID testing.
- If an artist is identified with a confirmed case of COVID, the Livingston County Health Department will be notified within 24 hours and records will be provided to the health department for contact tracing. Our waiver system already specifies the time and dates of each person who is tattooed.
- If an artist tests positive for COVID, The Shop will shut down to perform deep cleaning. Cleaning will be conducted by Darl or Dawn Papple.
Personal Protective Equipment (PPE)
- The Shop will provide each artist renting a booth with face coverings including masks and a face shield.
- Face shields and masks will also be provided to clients in the event that they forget to bring their own.
- The Shop will ensure a surplus of 10 shields and masks on hand every day in case no one remembers to bring a face covering.
- The Shop will acquire USA made PPE when possible. The Shop will place orders regularly to ensure that there is always a surplus of shields and masks to accommodate all clients and artists.
- Non-disposable shields will be cleaned after each use with madacide just as any surface would be cleaned between clients. All masks provided by The Shop will be disposable and thrown away in a booth receptacle whenever soiled.
- Antimicrobial, wipeable curtains will be installed to separate the northside two booths from each other and the southside two booths from each other.
Hygiene & Sanitation
- All artists at the shop have always been required to disinfect every surface in their booth between clients. This will remain the same. Additionally, we will clean the lobby in the same manner, wiping down all surfaces, knobs, switches, machines, chairs in between client use.
- All artists are already trained in universal precautions and are required to wash hands properly between a number of posted activities as required by the State of Michigan Body Art Law. The newest change is that we will also have madacide and hand sanitizer in the lobby.
- The Shop already regularly maintained the restroom between clients before the shut down, including using a disinfectant on all knobs, surfaces and handles. This practice will remain in effect.
- Signage will be posted about how to properly open a door while leaving the restroom with clean hands.
- Common areas will be disinfected by any artist in The Shop in the shop that day and/or by Dawn Papple.
- The Shop will continue the use of madacide, lysol, and bleach for sanitation as we did before the shut down. We always maintain a month’s supply of cleaning products on hand and will continue.
Identified shared items
- Supply cabinet
- Artists will be required to restock their booths on a weekly basis instead of on an as-needed basis.
- Shared computer
- Artists will be encouraged to create their designs from home instead of at their artist desks or on the shared computer whenever possible.
- Reception counter
- The reception counter will have madacide wipes, sanitizer and lysol within reach for immediate cleaning after use.
- Supply cabinet
Plan for cleaning in the event of a COVID positive case
- The Shop will be closed until deep cleaning occurs.
- Every touchable surface will be cleaned with a disinfectant by Dawn Papple or Darl Papple. This has been done regularly since we opened, and takes approximately three hours. The Shop will not be permitted to re-open until completed.
Before reopening from the governor’s closure order, the following will take place:
- All artists will be trained on COVID specific infection control practices.
- Each artist will be trained in the use of COVID-specific PPE and strategies.
- Each artist will be informed that they must notify Dawn Papple immediately and reschedule their appointments if they fail a health screening.
- All artists will be informed that failure to follow the protocols required by the State of Michigan will result in forfeiture of their booth rental rights. They will have one week to remove their belongings from the shop and the remaining unused, pre-paid booth rent fee will be reimbursed to them within 30-days, less the cost of any personal belonging removal fees incurred. Any personal belongings that remain in The Shop after one week will be removed from the facility and disposed of at the owner’s expense.
- All training will be documented in the artist’s file.
- Artists will sign an agreement at the end of their training.